WHITE RABBIT FESTIVAL

Vibe CHECK

T&Cs

By buying or accepting a ticket, or entering the venue during the rigging, breakdown or the really cool festivities, you’re joining the family.
 

To keep the magic alive, we have two main rules:

 

  1. Look after yourself,
  2. and look after each other.

 

Some notes:

  • The Ground:
    • It’s nature. It’s uneven. Watch your step (especially after dark).
  • The Vibe:
    • If you’re a jerk, our lovely security will walk you to the gate. No refunds for bad vibes allowed.
  • The Responsibility:
    • We’ve built a safe space, but your safety—and your stuff—is ultimately in your hands.

General Safety

  1. The "ROAR" & Ejection Clause:
    1. Admission is at the Organizers' sole discretion. We reserve the Right of Admission Reserved (ROAR). If you are found to be aggressive, endangering others, or behaving in a way that disrupts the festival’s "chill" ethos, you will be ejected immediately. By entering, you agree that our professional security has the right to search you and, if necessary, physically escort you from the premises. No refunds will be issued for "early departures" due to bad behavior.
       
  2. Nature & The "Little Jimmy" Clause:
    1. This is an outdoor event in a natural environment. By entering, you acknowledge that the terrain may be uneven, slippery, or dark. You voluntarily assume all risks associated with an outdoor festival, including trips, falls, or encounters with Mother Nature. Parents/Guardians: you are 100% responsible for your "Little Jimmies." Keep them supervised, keep them shod, and keep them safe.
       
  3. Alcohol, Substances & Personal Choice:
    1. We’re all adults here. However, our insurance (and common sense) says that if you get injured while under the influence of alcohol or substances, that’s on you. The Organizers accept zero liability for mishaps, injuries, or "creative dancing" accidents resulting from intoxication.
       
  4. The "Not My Circus, Not My Monkeys" Clause:
    1. While we vet our vendors and love our artists, the Organizers are not legally responsible for the actions of fellow attendees, the quality of third-party vendor products (outside of basic safety), or the antics of performers. If "Guest A" decides to be a nuisance to "Guest B", we will let security intervene, but we aren't liable for their choices.
       
  5. Gear & Rigging:
    1. Our stage and sound gear are professional-grade and expertly rigged—please keep it that way. Any person climbing on stages, speakers, or lighting rigs does so at their own (very high) risk and will be billed for any damage caused, and by acting in a way that is destructive to any equipment, infrastructure or decoration, for whatever reason, is acceptance of this financial responsibility in full.
       
  6. The "Search & Secrecy" Clause:
    1. To keep everyone safe, you consent to being searched by our security team upon entry and at any time during the event. Prohibited items (weapons, bad attitudes, etc.) will be confiscated.
       
  7. Total Indemnity:
    1. By entering the venue, you (and your heirs) indemnify and hold harmless the Organizers, the Venue, and our Staff against any claim for theft, loss, damage, injury, or death, regardless of the cause.

 

You’re here for a good time—let’s keep it that way by staying safe.

Additional

  1. Vendors & Concessions (The "Stall" Section)

    1. Compliance & COCs:

      1. All vendors must provide a valid Certificate of Acceptability (CoA) for food and a Gas/Electrical Certificate of Compliance (CoC). These must be kept at the stall and available for inspection by the Safety Officer or Cops.

         

    2. Independent Liability:

      1. Vendors are independent contractors, not employees. Vendors MUST carry their own Public Liability insurance (minimum R1,000,000) and indemnify the Organizers against any claims arising from their products (e.g., food poisoning or stall fires).

         

    3. Waste Management:

      1. Vendors are responsible for their own "grey water" and oil disposal. Dumping grease or rubbish in the venue’s nature spots will result in a heavy fine and immediate ejection.

         

    4. Trading Hours:

      1. To keep the vibe consistent, vendors must remain operational for the full public hours of the festival.

         

    5. Suppliers & Contractors (The "Infrastructure" Section)

       

      1. Professional Standards:

        1. All temporary structures (stages, scaffolding, rigging) must be certified by a structural engineer as per SASREA requirements where applicable.

           

      2. The "Safety File":

        1. Suppliers must contribute their risk assessments and CoCs to the master Safety File before the build-up begins.

           

        2. Sub-contractor Insurance:

          1. It is a condition of this festival that all suppliers carry their own liability insurance. If a supplier’s gear causes damage, their insurance is the primary responder, not the Festival’s, venue owner's or the organizer's.
             

      3. Force Majeure (The "Acts of God" Clause)
        1. If the festival is cancelled due to extreme weather, safety concerns, or "Acts of God" (or the Cops shutting us down for reasons beyond our control), the Organizers are not liable for refunds beyond what is recoverable from our own insurance.
           
      4. Photography/Media:
        1. By entering, you consent to being filmed or photographed for promotional purposes. (Basically: "You might end up in the after-movie!")
           
    6. Intellectual Property:
      1. Use of the Festival’s name or logo for commercial purposes by third parties (vendors/sponsors) is strictly prohibited without written consent.

 

We are all professionals here, let's keep it that way.